Why Odoo Open Source ERP is Ideal for your Small Business

The Functional, Scalable and Affordable ERP.

Why Odoo ERP?

If you read part 1 of this series, you know that an ERP System is a software-based technological solution to common organizational pain points that brings together and integrates every core business process into one cohesive view that's available to all relevant employees in real time. It should promote organizational efficiency and prevent the accumulation of many disparate pieces of software.

Odoo is an ERP system specifically designed to address these issues and derive the resultant benefits. Researching ERP systems and deciding which one best benefits a given organization can be a daunting task. There are many of them out there and many factors need to be considered in making the best choice.

Here's why we think that Odoo provides most value.

Odoo Apps Provide a Massive Functional Scope

When looking at Odoo as a solution for your business, it immediately shines in one way - functional scope. In other words, its huge app catalog provides solutions for almost any business process. 

Just take a look at this list of some of Odoo's standard features.

 Offerings and brand - your public face.

  • Drag & Drop website builder.

  • E-Commerce platform.

  • Blogs / Forums / Live Chat.

  • Presentation Documents.

  • Appointment Scheduling.

  • Event Management.

  • Social Integrations.

Tools to summarize and control operational results.

  • Automated transaction capture.

  • Invoicing, payments and receivable management.

  • Manage bills and expenses.

  • Cost management, budgeting and forecasting.

  • Account reconciliation.

  • Financial and executive performance reporting.

Custom designed workflows from quotation to confirmed sale.

  • Full CRM - Customer Relationship Management.

  • Point of sale system (POS)

  • Multi-step, state based sales workflow.

  • Dynamic, interactive html quotations.

  • VOIP integration.

To facilitate connections via direct messaging that enhances team communication.

  • Private communication between individual participants. 

  • Public broadcasts or news feeds to subscribed users.

  • Public topic-based discussion groups.

  • Small, private team-based discussion groups.

  • System wide event-based notification system.

  • Ability to include internal and external stakeholders.

Built-in tools to plan and manage projects.

  • Notes and Documents - private or shared.

  • Task scheduling and management.

  • Meeting scheduling and management.

  • Project Management.

    • Conceptualize project scope.

    • Forecast needs and resources.

    • Organize and plan tasks, stages and milestones.

    • Schedule and assign tasks and activities.

    • Analyze progress and results.

  • Automated re-ordering requests based on inventory levels.

  • Serialized lots.

  • PLM - Product Lifecycle Management.

  • Barcoding

Custom designed processes for lead generation.

  • Marketing Automation.

  • Email Marketing.

  • Event Management.

  • Market Research - Surveys.

  • Lead Scoring

  • Helpdesk ticketing system.

  • Integrates with website and customer accounts.

  • Live Chat.

  • Online Forums.

  • Rule-based automated purchase requests.

  • Procurement rules and workflows.

  • Vendor catalogue and pricelists.

  • Location Management.

  • Product routing.

  • Flexible workflow planning.

  • MRP - Materials Requirement Planning.

  • MPS - Master Production Scheduling.

  • Process routing with manufacturing worksheets.

  • BOM - Bill of Materials management with version control.

  • QC - Quality control check points with alert distribution.

  • Equipment Management.

  • PMA - Preventative Maintenance Automation.

  • Maintenance Request Management

Successfully manage your employees.

  • Employee files.

  • Recruitment and appraisal review.

  • Leave management.

  • Timesheet management.

Amazingly, all of the core functionality requirements in our list are available right “out of the box” and ready for immediate deployment. This is an all-in-one, fully integrated, fully inter-operable suite of pure business functionality. Every area of standard fundamental core business activity is represented. By comparison, it would be difficult to beat this comprehensive breadth of readily available features. 

A distinct advantage in functionality that further differentiates Odoo is its’ ability to design, build and implement fully integrated websites with full ecommerce capability without resorting to 3rd party platforms using additional bridging software to make them work together.

Odoo is Built on a Customizable Framework

One reason why Odoo has such a wide functional scope is due to the fact that it's built upon a modular framework. This makes it very easy to develop brand new business functionality that seamlessly integrates with the rest of Odoo.

Odoo acknowledges that just as businesses require different core functionalities, each enterprise may have its’ own unique and highly specialized processes or philosophy of operations. It is this subtle uniqueness that differentiates one business from another and makes possible a distinct competitive advantage.

This is where the customizability of the Odoo development framework works in a business's favour.  Essentially, it allows a company to relatively easily develop functionality that is specific to their unique workflows. Although Odoo’s inherent capability to set up customized departmental workflows is already built in, the ability to further customize every aspect of your business system provides a distinct advantage to an organization.

In short, Odoo is ideal for creating a system that's precisely tailored to meet your unique business requirements.

Odoo will Scale as your Business Grows

Odoo CMS- Sample image floating

Odoo was designed with the understanding that businesses have different needs at different times as they evolve. Size, business scope, nature of operations, resources and budgetary constraints all influence what system would be appropriate. To this end, Odoo is entirely built on the concept of modularity. Like an iphone, Odoos' functionality comes from a series of highly integrated applications that can be combined to form an instance that is tailored to a particular set of business needs.

The full range of functionality found in Odoo apps is likely too extensive for a new or smaller business. Fortunately, each module can stand on its’ own and be implemented a la carte as needed or desired. As each new module is introduced, the enhanced functionality automatically and fully integrates itself with existing modules. 

Essentially, Odoo can easily scale with a business as it grows. 

Odoo ERP Provides Affordable Value

The benefit of implementing and migrating to an ERP system is clear, however the cost can be prohibitive for some businesses. The truth is that even the "affordable" options out there are still quite expensive. This is where Odoo really shines. When comparing Odoo to other available ERP systems, the value becomes clear - especially for small businesses. 

Odoo's modularity allows new businesses to start with only the functionality they need at a minimal cost while retaining the knowledge that as needs change, Odoo can easily be extended for scaling. This allows business owners a great amount of control over their IT costs as they grow. Of course, if a business has particularly advanced customization requirements the cost will be impacted. However, we find that the default functionality of Odoo with some minor customizations generally provides more than enough functionality for the majority of businesses. 

A Company Using Odoo has a Competitive Advantage

Odoo offers fully-integrated and tailored solutions for small to medium sized businesses that:

  1. Defines their workflows and meets the scope of their organizational requirements.

  2. Provides confidence in the knowledge that their system can grow alongside their business.

  3. Is fully, and easily customizable.

  4. Cost a fraction of the price of competitive ERP systems.

These benefits provide a series of distinct competitive advantages for a company using Odoo.

First, Odoo provides well defined workflows that automate much of a businesses' daily activity. Data inputs into these flows are efficiently collected in real time, becoming readily available and therefore allowing management to make data-driven decisions. 

Second, a company using Odoo can spend much more time focusing on growth than their competitors. Well defined workflows increase operational efficiency leading to reduced costs and higher productivity across the board. Further, as you grow,  scaling with Odoo is as simple as installing an application or creating custom functionality.

Finally, the ability to fully integrate all aspects of a business allows you to ditch disparate systems and bring your entire company into a single user interface. Because Odoo is such an affordable solution, this will result in significant cost savings that will reflect on the bottom line.

  Why Choose Odoo?

The small or medium size business owner should always compare the costs, benefits and ultimate ROI of implementing an ERP system. We truly believe that Odoo ERP hits the mark on all of these factors. Odoo provides the most functionality, customizability,  scalability and ease-of-use at the best price compared to other ERP solutions.